Ensure your internet connection, webcam and audio are all working properly before starting calls.
Set your laptop up in a well-lit area and check what is on the walls behind you! Sitting with your back to a window, or in a cluttered room, makes the image very busy and distracting.
We don’t all have the luxury of a separate office when working from home, so let anyone in your household know that you need an hour of peace and quiet.
Even if only from the waist up, you still want to create a professional impression.
Communication can be trickier through video call, so speak clearly and regularly ask your colleagues if they can hear you.
Try to sit up and use positive body language.
Try looking into the camera rather than at yourself on the screen – it will feel more like a real-life conversation!
Nodding along with the speaker while they are talking can reassure them that you can hear them and you haven’t been distracted by an email that’s just popped up.
Typing on a keyboard can be quite loud and off-putting, so try taking handwritten notes instead or alternatively pop yourself on mute before typing.
The more video calls you do, the more confident and comfortable you will feel, so just give it a go!
Even if your meeting is password protected (which it should be!) doing this opens you up to unwanted visitors. There are different platforms used for video conferencing such as Zoom and Google Hangout. Zoom requires a password to join a meeting please do not broadcast this.
Sometimes audio-only is better and less distracting. Also, for those on more limited connections, it means a smoother meeting.
No one wants to spend a whole meeting looking up your nose! Don’t be this guy!
Otherwise if your in a professional meeting no one will know who you are!
If you’re in front of or next to a bright window or another light source, you can end up looking like a ghost!
If you’re bothering to have a video meeting, make sure you’re in the meeting! Don’t be these guys!
No one wants to hear your television or your family conversations!
For a better audio experience try using headphones or a headset instead of the in built microphone – This will provide more clarity for you and those in your meeting as to what is said.
Often you will have the ability to record your meetings but before doing so you must gain permission from all participants.
If you regularly host meetings to large numbers of attendees have you considered Microsoft Teams Live Events? You can host up to 20,000 people and a live Q&A where you can filter questions asked.
If you have any questions please get in touch with our team at firstname.lastname@example.org or 0333 3209 900.
Looking for help with remote working?